Professional Interiors Quotations for Design Studios and Fit-Out Teams
Stop assembling quotes in spreadsheets. Use the template below to produce a complete interiors quotation, itemized by room, with payment milestones, change order terms, and workmanship warranty, and see how Salesforce teams automate this with SilkQuote.
How It Works
- Copy the template below: use the room sections that match your project scope and remove those that do not apply
- Fill in your project details: replace placeholder values with actual specifications and pricing
- Or automate it in Salesforce: install SilkQuote, add your materials and services to a price book, and generate branded PDFs from Opportunities in seconds
Interiors Quotation Template
Template Interiors Quotation — HTML Body
<body><table width="100%" cellpadding="0" cellspacing="0" style="font-family:Helvetica,Arial,sans-serif;font-size:11px;color:#1a1a1a;"> <!-- HEADER --> <tr><td style="padding:20px 20px 12px;"> <table width="100%" cellpadding="0" cellspacing="0"><tr> <td style="vertical-align:top;"> <div style="font-size:16px;font-weight:bold;color:#2c3e50;">[STUDIO / COMPANY NAME]</div> <div style="font-size:10px;color:#666;margin-top:4px;">[Address] | [Phone] | [Email] | [Business Reg.]</div> </td> <td style="vertical-align:top;text-align:right;"> <div style="font-size:18px;font-weight:bold;letter-spacing:2px;text-transform:uppercase;color:#2c3e50;">Quotation</div> </td> </tr></table> </td></tr> <!-- QUOTE META --> <tr><td style="padding:0 20px 16px;"> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;"> <tr> <td style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 10px;width:20%;border-right:1px solid #3d5166;">Quote #</td> <td style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 10px;width:20%;border-right:1px solid #3d5166;">Date</td> <td style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 10px;width:20%;border-right:1px solid #3d5166;">Valid Until</td> <td style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 10px;width:40%;">Project</td> </tr> <tr> <td style="padding:7px 10px;border-right:1px solid #eee;">INT-[YYYY]-[001]</td> <td style="padding:7px 10px;border-right:1px solid #eee;">[Date]</td> <td style="padding:7px 10px;border-right:1px solid #eee;">[30 days from issue]</td> <td style="padding:7px 10px;">[e.g., 3-bed residential fit-out, 12 Smith St]</td> </tr> </table> </td></tr> <!-- CLIENT / PROJECT ADDRESS --> <tr><td style="padding:0 20px 16px;"> <table width="100%" cellpadding="0" cellspacing="0"><tr> <td style="width:48%;vertical-align:top;"> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;"> <tr><td style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 10px;">Client</td></tr> <tr><td style="padding:8px 10px;line-height:18px;"><strong>[Client Name]</strong><br>[Phone] | [Email]</td></tr> </table> </td> <td style="width:4%;"></td> <td style="width:48%;vertical-align:top;"> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;"> <tr><td style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 10px;">Project Address</td></tr> <tr><td style="padding:8px 10px;line-height:18px;">[Property Address]<br>[City, State, ZIP]</td></tr> </table> </td> </tr></table> </td></tr> <!-- SCOPE --> <tr><td style="padding:0 20px 16px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Scope of Works</div> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;"> <tr><td style="padding:10px;font-size:9px;line-height:16px;color:#333;"> <strong>Included:</strong> Design & documentation | Procurement management | Site supervision ([X] visits) | Joinery & cabinetry | Flooring | Painting | Tiling & waterproofing | Electrical (lighting) | Plumbing fixtures | Furniture per schedule of finishes<br><br> <strong>Excluded:</strong> Structural works, window treatments, appliances, artwork. Client-supplied items per Schedule A. </td></tr> </table> </td></tr> <!-- LIVING AREAS --> <tr><td style="padding:0 20px 16px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Living Areas</div> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;"> <tr> <th style="text-align:left;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;">Item</th> <th style="text-align:left;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;">Specification</th> <th style="text-align:center;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;width:8%;">Qty</th> <th style="text-align:center;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;width:8%;">Unit</th> <th style="text-align:right;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;width:13%;">Total</th> </tr> <tr><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Flooring — Engineered Timber</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">[Brand/Code], 180mm board</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">65</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">m²</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Painting — Walls</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">2 coats, [Colour]</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">180</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">m²</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Painting — Ceilings</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">2 coats, [Colour]</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">55</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">m²</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:6px 8px;border-right:1px solid #eee;">Built-in Joinery — TV Unit</td><td style="padding:6px 8px;border-right:1px solid #eee;">[Specification]</td><td style="padding:6px 8px;text-align:center;border-right:1px solid #eee;">1</td><td style="padding:6px 8px;text-align:center;border-right:1px solid #eee;">item</td><td style="padding:6px 8px;text-align:right;">$[X]</td></tr> <tr><td colspan="4" style="padding:6px 8px;text-align:right;font-weight:bold;font-size:10px;background:#2c3e50;color:#fff;">Living Area Subtotal</td><td style="padding:6px 8px;text-align:right;font-weight:bold;background:#2c3e50;color:#fff;">$[X]</td></tr> </table> </td></tr> <!-- KITCHEN --> <tr><td style="padding:0 20px 16px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Kitchen</div> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;"> <tr> <th style="text-align:left;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;">Item</th> <th style="text-align:left;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;">Specification</th> <th style="text-align:center;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;width:8%;">Qty</th> <th style="text-align:center;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;width:8%;">Unit</th> <th style="text-align:right;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;width:13%;">Total</th> </tr> <tr><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Kitchen Cabinetry</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">[Doors, handles, benchtop spec]</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">1</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">set</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Benchtop</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">[Material, 20mm]</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">4.2</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">lm</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Splashback</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">[Material]</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">1</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">item</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:6px 8px;border-right:1px solid #eee;">Tapware & Sink</td><td style="padding:6px 8px;border-right:1px solid #eee;">[Brand/Model]</td><td style="padding:6px 8px;text-align:center;border-right:1px solid #eee;">1</td><td style="padding:6px 8px;text-align:center;border-right:1px solid #eee;">set</td><td style="padding:6px 8px;text-align:right;">$[X]</td></tr> <tr><td colspan="4" style="padding:6px 8px;text-align:right;font-weight:bold;font-size:10px;background:#2c3e50;color:#fff;">Kitchen Subtotal</td><td style="padding:6px 8px;text-align:right;font-weight:bold;background:#2c3e50;color:#fff;">$[X]</td></tr> </table> </td></tr> <!-- BATHROOMS --> <tr><td style="padding:0 20px 16px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Bathrooms</div> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;"> <tr> <th style="text-align:left;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;">Item</th> <th style="text-align:left;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;">Specification</th> <th style="text-align:center;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;width:8%;">Qty</th> <th style="text-align:center;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;width:8%;">Unit</th> <th style="text-align:right;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;width:13%;">Total</th> </tr> <tr><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Tiling — Floor</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">[Material], incl. waterproofing</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">12</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">m²</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Tiling — Walls</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">[Material]</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">28</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">m²</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Vanity & Basin</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">[Brand/Model]</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">1</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">item</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Shower Screen</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Frameless, 10mm glass</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">1</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">item</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr><td style="padding:6px 8px;border-right:1px solid #eee;">Tapware — Shower & Bath</td><td style="padding:6px 8px;border-right:1px solid #eee;">[Brand/Model]</td><td style="padding:6px 8px;text-align:center;border-right:1px solid #eee;">1</td><td style="padding:6px 8px;text-align:center;border-right:1px solid #eee;">set</td><td style="padding:6px 8px;text-align:right;">$[X]</td></tr> <tr><td colspan="4" style="padding:6px 8px;text-align:right;font-weight:bold;font-size:10px;background:#2c3e50;color:#fff;">Bathroom Subtotal</td><td style="padding:6px 8px;text-align:right;font-weight:bold;background:#2c3e50;color:#fff;">$[X]</td></tr> </table> </td></tr> <!-- FEES --> <tr><td style="padding:0 20px 16px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Design & Professional Fees</div> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;"> <tr><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;width:40%;">Design Fee</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Concept through to installation documentation</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Procurement Management</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">[X]% of net procurement value</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr><td style="padding:6px 8px;border-right:1px solid #eee;">Site Supervision</td><td style="padding:6px 8px;border-right:1px solid #eee;">[X] visits included</td><td style="padding:6px 8px;text-align:right;">$[X]</td></tr> <tr><td colspan="2" style="padding:6px 8px;text-align:right;font-weight:bold;font-size:10px;background:#2c3e50;color:#fff;">Fees Subtotal</td><td style="padding:6px 8px;text-align:right;font-weight:bold;background:#2c3e50;color:#fff;">$[X]</td></tr> </table> </td></tr> <!-- SUMMARY --> <tr><td style="padding:0 20px 16px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Quote Summary</div> <table width="46%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;margin-left:auto;"> <tr><td style="padding:5px 10px;border-bottom:1px solid #eee;color:#444;">Living Areas</td><td style="padding:5px 10px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:5px 10px;border-bottom:1px solid #eee;color:#444;">Kitchen</td><td style="padding:5px 10px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr><td style="padding:5px 10px;border-bottom:1px solid #eee;color:#444;">Bathrooms</td><td style="padding:5px 10px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:5px 10px;border-bottom:1px solid #eee;color:#444;">Design & Fees</td><td style="padding:5px 10px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr><td style="padding:5px 10px;border-bottom:1px solid #eee;color:#444;">Tax ([X]%)</td><td style="padding:5px 10px;text-align:right;border-bottom:1px solid #eee;">$[X]</td></tr> <tr><td style="padding:7px 10px;font-weight:bold;background:#2c3e50;color:#fff;">Total Project Value</td><td style="padding:7px 10px;text-align:right;font-weight:bold;background:#2c3e50;color:#fff;">$[X]</td></tr> </table> </td></tr> <!-- PAYMENT SCHEDULE --> <tr><td style="padding:0 20px 16px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Payment Schedule</div> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;"> <tr> <th style="text-align:left;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;">Milestone</th> <th style="text-align:center;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;width:8%;">%</th> <th style="text-align:right;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;width:15%;">Amount</th> <th style="text-align:left;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;width:20%;">Due</th> </tr> <tr><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Deposit — on acceptance</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">20%</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;border-right:1px solid #eee;">$[X]</td><td style="padding:6px 8px;border-bottom:1px solid #eee;">On signing</td></tr> <tr style="background:#f5f7fa;"><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Design completion & procurement start</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">30%</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;border-right:1px solid #eee;">$[X]</td><td style="padding:6px 8px;border-bottom:1px solid #eee;">[Date]</td></tr> <tr><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Installation commencement</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">30%</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;border-right:1px solid #eee;">$[X]</td><td style="padding:6px 8px;border-bottom:1px solid #eee;">[Date]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Practical completion</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">15%</td><td style="padding:6px 8px;text-align:right;border-bottom:1px solid #eee;border-right:1px solid #eee;">$[X]</td><td style="padding:6px 8px;border-bottom:1px solid #eee;">[Date]</td></tr> <tr><td style="padding:6px 8px;border-right:1px solid #eee;">Final styling & handover</td><td style="padding:6px 8px;text-align:center;border-right:1px solid #eee;">5%</td><td style="padding:6px 8px;text-align:right;border-right:1px solid #eee;">$[X]</td><td style="padding:6px 8px;">[Date]</td></tr> </table> </td></tr> <!-- TERMS --> <tr><td style="padding:0 20px 16px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Terms and Conditions</div> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;"> <tr><td style="padding:10px;font-size:9px;line-height:16px;color:#333;"> <strong>Scope and Variations</strong><br> Any changes to materials, finishes, quantities, or works requested after acceptance constitute a variation. All variations will be quoted in writing and require written client approval before work proceeds.<br><br> <strong>Client-Supplied Items</strong><br> Items in Schedule A are the client's responsibility to source and deliver to site. [Studio Name] is not liable for schedule delays caused by late or damaged client-supplied items.<br><br> <strong>Long-Lead Items</strong><br> Orders will be placed on receipt of the Stage 2 payment. Timeline commitments are contingent on timely payment milestones.<br><br> <strong>Workmanship Warranty</strong><br> [Studio Name] warrants all installation workmanship for 12 months from practical completion. Defects caused by client misuse or normal wear and tear are excluded.<br><br> <strong>Payment Terms</strong><br> Progress payments are due within [X] days of invoice. Overdue accounts may result in works being suspended.<br><br> <strong>Intellectual Property</strong><br> All design concepts and documentation remain the intellectual property of [Studio Name] until full payment is received. </td></tr> </table> </td></tr> <!-- ACCEPTANCE --> <tr><td style="padding:0 20px 20px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Acceptance</div> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;"> <tr><td style="padding:10px;font-size:9px;color:#555;">By signing below or paying the deposit, the client confirms acceptance of this quotation including the scope, pricing, payment schedule, and terms above.</td></tr> <tr><td style="padding:0 10px 14px;"> <table width="100%" cellpadding="0" cellspacing="0"> <tr> <td style="width:48%;padding-top:8px;"><div style="font-size:9px;color:#666;margin-bottom:4px;">Client Name</div><div style="border-bottom:1px solid #999;height:20px;"></div></td> <td style="width:4%;"></td> <td style="width:48%;padding-top:8px;"><div style="font-size:9px;color:#666;margin-bottom:4px;">Signature</div><div style="border-bottom:1px solid #999;height:20px;"></div></td> </tr> <tr> <td style="padding-top:12px;"><div style="font-size:9px;color:#666;margin-bottom:4px;">Date</div><div style="border-bottom:1px solid #999;height:20px;"></div></td> <td></td> <td style="padding-top:12px;"><div style="font-size:9px;color:#666;margin-bottom:4px;">Deposit Amount</div><div style="border-bottom:1px solid #999;height:20px;"></div></td> </tr> </table> </td></tr> </table> </td></tr></table></body>Commercial Add-On Compliance & Programme Section
<!-- Add before the Terms section for commercial fit-outs --><tr><td style="padding:0 20px 16px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Compliance</div> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;"> <tr><td style="padding:10px;font-size:9px;line-height:16px;color:#333;"> All works will be carried out in compliance with applicable building codes, fire safety requirements, and [accessibility standard, e.g., ADA / DDA].<br><br> Where works require building approval, [Studio Name] will coordinate with the relevant certifier. A copy of all certificates will be provided to the client on practical completion.<br><br> Certifier: [Name / Firm] </td></tr> </table></td></tr><!-- Project programme summary --><tr><td style="padding:0 20px 16px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Project Programme</div> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;"> <tr> <th style="text-align:left;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;">Phase</th> <th style="text-align:center;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;width:15%;">Duration</th> <th style="text-align:left;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;border-right:1px solid #4a6278;width:20%;">Start</th> <th style="text-align:left;background:#3d5166;color:#fff;padding:6px 8px;font-size:8px;text-transform:uppercase;letter-spacing:0.5px;width:20%;">End</th> </tr> <tr><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Design & Documentation</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">[X] wks</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">[Date]</td><td style="padding:6px 8px;border-bottom:1px solid #eee;">[Date]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Procurement</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">[X] wks</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">[Date]</td><td style="padding:6px 8px;border-bottom:1px solid #eee;">[Date]</td></tr> <tr><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">Installation</td><td style="padding:6px 8px;text-align:center;border-bottom:1px solid #eee;border-right:1px solid #eee;">[X] wks</td><td style="padding:6px 8px;border-bottom:1px solid #eee;border-right:1px solid #eee;">[Date]</td><td style="padding:6px 8px;border-bottom:1px solid #eee;">[Date]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:6px 8px;border-right:1px solid #eee;">Finishing & Styling</td><td style="padding:6px 8px;text-align:center;border-right:1px solid #eee;">[X] wks</td><td style="padding:6px 8px;border-right:1px solid #eee;">[Date]</td><td style="padding:6px 8px;">[Date]</td></tr> <tr><td colspan="3" style="padding:6px 8px;text-align:right;font-weight:bold;font-size:10px;background:#2c3e50;color:#fff;">Estimated Practical Completion</td><td style="padding:6px 8px;font-weight:bold;background:#2c3e50;color:#fff;">[Date]</td></tr> </table></td></tr>Variation Template Change Order Quotation
<table width="100%" cellpadding="0" cellspacing="0" style="font-family:Helvetica,Arial,sans-serif;font-size:11px;color:#1a1a1a;"> <tr><td style="padding:20px 20px 12px;"> <div style="font-size:16px;font-weight:bold;color:#2c3e50;">[STUDIO NAME] — Variation Quotation</div> <div style="font-size:10px;color:#666;margin-top:4px;">VAR-[001] | Relates to Quote INT-[YYYY]-[001] | [Date]</div> </td></tr> <tr><td style="padding:0 20px 16px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Description of Variation</div> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;"> <tr><td style="padding:6px 10px;width:30%;border-right:1px solid #eee;border-bottom:1px solid #eee;font-weight:bold;font-size:10px;">Originally specified</td><td style="padding:6px 10px;border-bottom:1px solid #eee;">[e.g., Porcelain floor tile — 600x600, Ref ABC123]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:6px 10px;border-right:1px solid #eee;border-bottom:1px solid #eee;font-weight:bold;font-size:10px;">Client request</td><td style="padding:6px 10px;border-bottom:1px solid #eee;">[e.g., Change to marble — Calacatta Gold 600x600]</td></tr> <tr><td style="padding:6px 10px;border-right:1px solid #eee;font-weight:bold;font-size:10px;">Reason</td><td style="padding:6px 10px;">[e.g., Client preference — selected during site visit on [date]]</td></tr> </table> </td></tr> <tr><td style="padding:0 20px 16px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Variation Pricing</div> <table width="46%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;margin-left:auto;"> <tr><td style="padding:5px 10px;border-bottom:1px solid #eee;color:#444;">Original item credit</td><td style="padding:5px 10px;text-align:right;border-bottom:1px solid #eee;">-$[X]</td></tr> <tr style="background:#f5f7fa;"><td style="padding:5px 10px;border-bottom:1px solid #eee;color:#444;">New item cost</td><td style="padding:5px 10px;text-align:right;border-bottom:1px solid #eee;">+$[X]</td></tr> <tr><td style="padding:5px 10px;border-bottom:1px solid #eee;color:#444;">Additional labour (if applicable)</td><td style="padding:5px 10px;text-align:right;border-bottom:1px solid #eee;">+$[X]</td></tr> <tr><td style="padding:7px 10px;font-weight:bold;background:#2c3e50;color:#fff;">Net Variation</td><td style="padding:7px 10px;text-align:right;font-weight:bold;background:#2c3e50;color:#fff;">+$[X]</td></tr> </table> <div style="font-size:9px;color:#666;padding:6px 0;">Revised contract value: $[X] (original $[X] + this variation $[X])</div> </td></tr> <tr><td style="padding:0 20px 20px;"> <div style="background:#2c3e50;color:#fff;font-size:8px;font-weight:bold;text-transform:uppercase;letter-spacing:1px;padding:5px 8px;">Acceptance</div> <table width="100%" cellpadding="0" cellspacing="0" style="border:1px solid #ccc;border-top:none;"> <tr><td style="padding:10px;font-size:9px;color:#555;">Works will not proceed on this variation until written approval is received.</td></tr> <tr><td style="padding:0 10px 14px;"> <table width="100%" cellpadding="0" cellspacing="0"> <tr> <td style="width:48%;padding-top:8px;"><div style="font-size:9px;color:#666;margin-bottom:4px;">Client Name</div><div style="border-bottom:1px solid #999;height:20px;"></div></td> <td style="width:4%;"></td> <td style="width:48%;padding-top:8px;"><div style="font-size:9px;color:#666;margin-bottom:4px;">Signature & Date</div><div style="border-bottom:1px solid #999;height:20px;"></div></td> </tr> </table> </td></tr> </table> </td></tr></table>What Each Section Does
Lead with scope, not price. Clients reading a quote for the first time look at the scope section to confirm you understood the brief. Specificity, including naming each room, trade, and exclusion, signals you paid attention. A vague scope is the single most common source of post-project disputes.
Itemize by room, not by trade. Clients think “I’m spending $X on the kitchen,” not “I’m spending $X on carpentry.” Room-based line items make the quote navigable.
The payment schedule earns the commitment. Milestone-based payments make the total feel manageable and protect your cash flow. The 20% deposit on acceptance filters uncommitted clients.
Always issue a variation quotation. Never absorb a client-requested change without documenting and pricing it. Every un-quoted variation is margin you worked for and did not charge for.
Automating Interiors Quotations in Salesforce
With SilkQuote, materials categories, labor types, and design fees live in a central Salesforce price book. When a new project comes in, add the relevant products to the Opportunity and click Generate Quote. A branded, consistently formatted PDF is ready in seconds.
See Salesforce quote templates and Salesforce PDF quote generation for the full setup walkthrough.
Requirements
Before automating in Salesforce, confirm you have:
- Salesforce edition: Professional, Enterprise, or Unlimited
- System Administrator profile: required for package installation
Install SilkQuote, free, installs in minutes →
Frequently Asked Questions
What should an interiors quotation include?
An itemized breakdown by room or trade, design and professional fees, a milestone-based payment schedule, validity period, and terms covering change orders, client-supplied items, long-lead materials, and workmanship warranty.
How do interior designers charge in a quotation?
The three standard models are a flat project fee, an hourly rate, or a percentage of total project cost (10–20%). State the model clearly in the quote and define what triggers a variation charge.
What is the difference between an estimate and an interiors quotation?
An estimate is a cost range before specifications are confirmed. A quotation is a formal, itemized price for a defined scope. The client expects the final invoice to match it unless changes are agreed and documented.
How do you handle change orders in an interiors project?
Issue a variation quotation for every change, no matter how small. Document what was originally specified, what the client is requesting, the net cost impact, and any programme effect. Require written sign-off before proceeding.